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Agendrix’s staff scheduling software helps you with work shift planning while taking into account staff availability, weekly work hours, labor costs, time off, and more.
Easily view all the info you need, from employees and positions to availability, days off, and total work hours, right in the schedule builder.
Automatically assign work shifts to your employees while accounting for availability, leaves, and other requirements. Learn more
Create schedules for as many departments, branches, or locations as you need and set specific management rights for each.
Drag-and-drop and copy/paste shifts, set recurrences, then easily your shift and schedule templates, week after week.
Share the workload by allowing team leaders to build the schedules of specific departments or subteams right on the Agendrix cloud.
Create or edit schedules on any device with Internet access. Log in to your account from the Agendrix site to pick up where you left off.
Forget sending schedules via email. With Agendrix, your team can access their schedule via the website or the mobile app whenever they need.
When you make changes to your Agendrix schedule, these changes are instantly visible to everyone concerned; no need to manually resend the schedule.
Push notifications remind your employees of upcoming shifts and scheduling changes. Shift seen confirmations let you know that they’ve seen your updates.
Attach a daily list of tasks and instructions to each work shift to guide your employees’ work and view when they’re done.
Agendrix makes it easy to see who’s available to work and who isn’t—so that you’ll never schedule employees who can’t make it.
Agendrix lets your employees submit time off requests right in the app, where you can then manage them and respond.
Cut down on back-and-forth. Whenever you approve, decline, or comment on any request, those concerned are instantly notified to keep them in the loop.
Agendrix makes it impossible to lose or forget requests by integrating them to your workflow. Approved time off gets immediately added to the schedule.
By handling availability and time off directly in Agendrix, you get to review them asynchronously, at your convenience.
If you need to fill work shifts quickly, open shifts are a great option to find replacements or to let your employees fill the work schedule themselves.
With self-serve open shifts, those who meet the requirements you set are notified and can then volunteer to fill them in by seniority or on a first-come, first-served basis.
From scheduling to payroll and employee onboarding to HR management, Agendrix has small businesses covered.
Switching from paper-based scheduling to online scheduling with Agendrix offers a range of advantages that save time, reduce errors, and improve communication across your team. Here’s why online scheduling is better than using paper.
Online: Changes to the schedule can be made and updated in real-time. Employees are notified instantly of schedule changes, shift swaps, or any updates to their shifts—whether on desktop or mobile.
Paper: If the schedule changes after it’s printed, you need to manually reprint and distribute updated copies, leading to confusion and missed communications.
Online: With built-in checks for scheduling conflicts, overlapping shifts, and missing information, online scheduling tools help minimize human error. You can also track availability and time-off requests directly, preventing double-booking or miscommunications.
Paper: Manual entry on paper increases the chances of mistakes, such as accidentally assigning shifts to unavailable employees or missing important scheduling details.
Online: Scheduling is faster with online tools. You can easily copy shifts, adjust employee hours, and drag-and-drop shifts to make changes quickly. Agendrix allows for bulk scheduling and recurring shifts, which can save hours of manual work.
Paper: Paper-based scheduling requires manually writing and adjusting each shift, which can be time-consuming, especially for larger teams or weekly schedules.
Online: All scheduling data is stored in one central platform, so managers and employees always have access to the most up-to-date information. You can also track shift history, attendance, and time-off requests in a single system.
Paper: Paper schedules are easily misplaced, and maintaining organized records can become overwhelming. It’s difficult to track changes or ensure everyone has the latest version of the schedule.
Online: Employees can view their schedules anytime, anywhere, and send messages or request changes through the app. Automated reminders help reduce missed shifts—a key feature of scheduling apps for small business.
Paper: Relying on paper schedules can lead to employees not seeing changes or missing updates, especially if they’re away from the office or working irregular hours.
Online: Agendrix makes it easy for employees to request time off, swap shifts, and communicate availability directly through the platform, reducing the need for back-and-forth emails or phone calls.
Paper: Handling shift swaps or time-off requests on paper is cumbersome and prone to miscommunication, as it often involves manually tracking and confirming each request.
Online: With online scheduling, you can generate real-time reports, track labor costs, monitor attendance, and analyze scheduling patterns—all in just a few clicks.
Paper: Generating reports and tracking labor costs from paper schedules can be tedious and error-prone. Manually calculating hours worked, costs, and employee availability is time-consuming and less accurate.
Online scheduling tools like Agendrix offer convenience, speed, accuracy, and enhanced communication—all of which paper-based scheduling simply can’t match. Switching to an online system not only saves time but also helps improve overall workforce management efficiency.
As a small business scheduling software, Agendrix is designed to be intuitive and user-friendly, making it easy for anyone to get started with minimal training.
For employees (viewing schedules): Most employees can start using Agendrix fully within minutes of creating their account. They’ll need a quick orientation on how to view their schedules, request time off, swap shifts, communicate availability, and use Messenger, but we’ve created convenient help articles for each of these topics. Here’s 7 things employees should know when first using Agendrix.
For managers (creating and managing schedules): Managers or team leaders who are responsible for creating and adjusting schedules may need a bit more training. They’ll need to understand how to add shifts, assign employees, manage availability, handle requests, and adjust schedules as needed. However, this process is straightforward and can typically be learned within an hour or two. Here’s 7 things managers should know to get started off on the right foot.
Our support team is committed to assisting every Agendrix user, not just to those in charge of the organization’s account. In other words, we’ll be there to help your employees and submanagers solve any problem they might have with Agendrix, whether that’s understanding how to use a feature or resetting their password.
1. Sign in to your account
Start by signing in to your Agendrix account from either the website on a desktop computer or the mobile app.
2. Select the Schedule tab
Navigate to the Schedule tab from the main menu, to the left. This is where you’ll create and manage all of your organization’s work schedules.
3. Choose the time period
Select the week or period you want to schedule for. Agendrix allows you to create schedules for any time frame, from daily shifts to weekly or even monthly schedules.
4. Add shifts
Manually: Click on the day and time slot where you want to add a shift. Then, assign the shift to a specific employee by selecting their name from the list. You can adjust the shift’s start and end times, break periods, and more.
Bulk assign: If you’re scheduling a large number of employees for recurring shifts, use the bulk schedule feature to apply the same shift to multiple employees at once. You can also copy and paste shifts from previous schedules for convenience.
5. Review and confirm
Once all shifts are added, review the schedule for any conflicts or overlaps (e.g., scheduling the same person twice at the same time). Agendrix will highlight such issues, allowing you to make adjustments as needed.
6. Publish the schedule
After reviewing, click Publish to share the schedule with your team. Employees will be notified via email or push notifications, and they can easily view their shifts on the device of their choice.
7. Make adjustments
If any changes or shift swaps are needed after publishing, you can quickly make adjustments and republish the schedule.
As many as you need. You can also create distinct schedules for different branches or locations and assign different managers and employees to each.
Agendrix’s scheduling tool is designed to be flexible and accessible across a variety of devices, ensuring that your team can manage schedules and stay connected wherever they are.
Desktop and laptop computers: Agendrix can be accessed through any web browser (Chrome, Firefox, Safari, etc.) on desktop and laptop computers. No special software installation is needed—just visit the Agendrix website and log in to your account.
Smartphones: Agendrix also offers a mobile companion app for shift work schedule for iOS and Android devices. This makes it easy for employees to check their schedules, request time off, and swap shifts while on the go. Managers can use the app to quickly handle requests as well as to make quick changes to the schedule without having to sign in from a computer.
Tablets: Tablets are the preferred solution for creating an inexpensive punch terminal using the Time and attendance module. Other devices can be used for this purpose as well.
Agendrix schedules and timesheets are integrated with one another to help streamline your workforce management process. Here’s how they work together:
Scheduling: First, managers create and assign employee shifts directly in Agendrix’s scheduling tool. Employees can view their shifts, request time off, and swap shifts as needed, all within the same platform.
Timesheets: After employees work their scheduled shifts, their clocked hours are automatically recorded in Agendrix’s timesheets. This includes the hours worked based on the schedule, as well as any changes made (e.g., shift swaps, overtime, etc.). Agendrix then compares the actual hours worked against the scheduled shift. This helps ensure accurate tracking and easy comparison between planned and actual hours worked.
Approval and reporting: Managers can review timesheets, make adjustments if necessary, and approve them for payroll. Agendrix provides detailed reports to help track attendance, overtime, and any discrepancies between scheduled and actual hours.
Export to payroll: Once reviewed, the timesheets can be exported in a format that can be read by most commonly used payroll software. Several integrations with popular payroll systems also make this process seamless. Here’s the full list of supported payroll integrations.
Note that time-tracking features, including timesheets, are part of the Time and attendance module.
$2.95 per employee, per month. This scaling pricing model allows Agendrix to remain more affordable than other scheduling programs for small business in particular.
Organizations who purchase a yearly subscription get a 10% discount.
Full access to tech support is included with any Agendrix plan, including during the free trial period. Further, our support team is available to answer questions from anyone with access to your organization’s schedule on Agendrix, including employees and submanagers.
