Auberge Saint-Antoine
135
Employees
1
Location
2X
Faster
Hospitality
Industry
2024
Client since
Nestled between Old Quebec and the St. Lawrence River, the Auberge Saint-Antoine has been welcoming eager visitors for more than 30 years.
The recommendation to implement Agendrix came from Roxane Reynaud, the Inn’s financial controller. Quickly realizing that the Inn had similar needs to her previous workplace – where she had already used the software – the suggestion was a logical one. Today, Agendrix is used to manage the schedules and timesheets of the hotel museum and its restaurant’s 135 employees.
Excel schedules: a waste of time and energy
Initially, the inn’s schedules were managed using Excel. The schedules were created manually and emailed to supervisors, who then printed them out for distribution to employees. Time off and vacation requests, as well as schedule changes, were also communicated via text message and email.
The hours worked were entered one by one into the payroll software, since the restaurant’s time and attendance software was not connected to the payroll software. We had to adjust everything person by person, so it was a real mammoth task.
Rethinking schedule management
The introduction of the Agendrix app facilitated the creation of schedules, which is now done directly on the application. The employees simply send their requests via Agendrix, and their managers approve them directly on the platform, which then informs the people concerned.
For Roxane, it’s an efficient solution for managing a large number of employees. The employees can log on to Agendrix at any time from a computer or the mobile app to access the most up-to-date version of their schedule. Working hours are recorded by the app when clocking in and out, and then easily transferred to the payroll software, via an integration. Hours are rounded automatically by the software.
Weekly gains with Agendrix
Task
Schedule creation
Schedule changes
Schedule sharing
Timesheet management
Total
The old way
1 h 30
The schedules were created manually in Excel.
Requests (leaves, vacations) and changes were communicated by text messages and emails.
The schedules were emailed to supervisors, who then had to print them out and distribute them to the employees.
20 hours
Work hours had to be entered individually in Employer D, since the restaurant's time and attendance software was not connected to the payroll software.
The work hours were rounded manually.
21 h 30
With Agendrix
30 minutes
The schedules are created directly in Agendrix.
The employees send their requests via Agendrix, and the managers approve them directly on the platform, which then informs those concerned.
Employees can access Agendrix at any time on a computer or the mobile app to view the most up-to-date version of their schedule.
10 hours
The work hours are recorded by Agendrix when clocking in and out, then easily transferred to Employer D via its integration with Agendrix.
The work hours are automatically rounded by the software.
10 h 30
